What is Preventive Maintenance?
- Preventive Maintenance Software automates and tracks scheduled maintenance
- Keep your assets operating continuously, reliably and without surprises
- See big bottom line cost savings and reduce breakdowns
How Does Preventive Maintenance Work?
Maximize Uptime
Exceed your production goals! Keep equipment running smoothly and efficiently by preventing breakdowns before they happen. Say goodbye to equipment emergencies and hello to seamless operations.
Ensure Compliance
Strengthen your preventive maintenance program with audit-ready historical records of assets and maintenance activities. Get the reports you need to meet compliance requirements and make data driven decisions
Control Costs and Extend Equipment Lifespans
Prolong the life if your equipment by sticking to a preventive maintenance schedule. Well maintained equipment runs more smoothly and efficiently. Cut costs and keep equipment performing.
What is Preventive Maintenance?
A Preventive Maintenance System is also known as CMMS (Computerized Maintenance Management System). It automatically schedules and tracks routine inspections and preventive maintenance tasks. Automating preventive maintenance ensures that work is completed consistently and on time. Completing maintenance on time saves time and money by reducing breakdowns and extending equipment lifespans.
Preventive Maintenance Software is a complete maintenance solution that tracks your equipment and reoccurring tasks. The information the system gathers can also be used to perform predictive maintenance on your assets. These maintenance tools manage your entire maintenance staff. Improved reliability virtually eliminates reactive maintenance and the high costs that result. CMMS contains additional features beyond preventive maintenance including Work Order Management, Inventory, Management, Downtime Tracking, Vendor Management, and Purchasing.
What are Some Examples of Preventive Maintenance?
Preventive Maintenance includes regularly scheduled inspections, services and parts replacements with the goal of preventing equipment failure. Examples of common preventive maintenance tasks are:
- Inspections
- Lubrication
- Cleaning and sanitation
- Calibration
- Proactive parts replacement
- Testing emergency equipment
How is Preventive Maintenance Scheduled?
Preventive Maintenance is planed maintenance which is performed repetitively at regular intervals. Different industries demand specialized approaches to preventive maintenance based on the types of assets and equipment they utilize in their operations.
Time Based Frequency (daily, weekly, monthly)
Preventive Maintenance Work Orders are automatically generated based on the date the task was last completed. They show up on the Work Order list and can be printed or emailed. CMMS Software has tools like the PM Wizard that make setting up your preventive maintenance tasks easy and fast.
Usage Based Maintenance – Meter reading (miles, hours)
Usage based preventive maintenance is preferred on equipment that tracks operating hours or mileage. For example delivery trucks may need their oil changed every 5000 miles.
Condition Based scheduling
Condition based maintenance uses monitoring tools to collect data readings such as vibration data. This data is used to determine when preventive maintenance is required. Condition based maintenance relies on algorithms, machine learning and AI analysis to identify patterns and anomalies in the data that might indicate a maintenance issue.
Predictive Maintenance
Predictive maintenance allows you to further fine tune your preventive maintenance scheduling to minimize the amount of maintenance required resulting in large cost savings. Condition monitoring tools, historical data and advanced analytics may be used to identify issues as they occur, predicting equipment failure before it happens. It optimizes equipment lifespan and performance by continually monitoring and assessing its performance in real time.
Prescriptive Maintenance
Prescriptive Maintenance (also known as RxM) is an advanced form of preventive maintenance which utilizes machine learning to provide tailored corrective actions to avoid failure. For example prescriptive maintenance sensors may tell operators to decrease equipment run speed to avoid a specific part failure.
Some Preventive Maintenance Systems allows work order requests which allows equipment users to schedule reactive or corrective maintenance work orders.
How to Manage a Preventive Maintenance Program
Maintenance activities can be managed through various types of preventive maintenance systems.
- CMMS (Computerized Maintenance Management Software)
- Excel Spreadsheets
- Paper based checklists and logs
- Paper or electronically distributed work orders
What are the Benefits of Preventive Maintenance Software?
- Increase productivity by increasing equipment uptime.
- Increase equipment life span with on time preventive maintenance.
- Decrease maintenance costs by minimizing downtime due to breakdowns.
- Maximize existing resources with proper maintenance planning.
- Reduce stress on your maintenance team by working smarter.
- Identify which assets are costing the most money and why.
- Have the parts you need when you need them while controlling Inventory costs.
Integrate your Team with Preventive Maintenance Software
Automate Preventive Maintenance
Work Order Management
Equipment Management
Inventory Management
Purchase Orders
Vendor Management
Downtime Tracking
Comprehensive Reporting
Preventive Maintenance Software Features
Equipment/Asset Management
A Preventive Maintenance System starts with Equipment Management. Maintain a complete listing of your assets as well as their preventive maintenance requirements, diagrams and maintenance history. Our Preventive Maintenance Software features an Equipment Master Console which tracks all of this information. This powerful display shows all of the information on a piece of equipment on one screen including work order & inventory history and drawings/ documents
Automated Preventive Maintenance
Preventive Maintenance Software is the cornerstone of your CMMS. Schedule your preventive maintenance tasks and makes sure that you complete them on time. Performing timely preventive maintenance prevents breakdowns and expensive downtime. It keeps your equipment and facilities running smoothly, improves safety and productivity. Fight inflation by reducing unnecessary costs.
Work Order Reminder
Make work order management simple. The Work Order List displays all of the open work orders on a single screen. Enter labor and parts costs when work orders are completed. Track work order costs and see what equipment is costing you the most money. Work Order Reminder makes sure you never forget a work order. It notifies you when your work orders become overdue.
Assign Parts
Global Supply chain issues have made proper inventory management more important than ever. Track what spare parts you have on hand and knows when you need to reorder so you don’t run out. All inventory information is logged including cross references and alternative vendors, making it easy to find a substitute when needed. Backorders and expensive overnight freight will become a thing of the past. Lower inventory holding costs by having the right quantity of inventory on hand.
Frequency
Different tasks, different schedules. Preventive Maintenance Software allows a wide range of Work Order scheduling options. These options include Number of Days since last performance, and/or meter, miles or run hours. Get the flexibility to make your Preventive Maintenance System work.
Attach Drawings/Documents
Attach a drawing or other document to the PM Task and print it with the Work Order. Make sure your staff has all the resources they need to complete the work properly and efficiently.
Last Comment
Carry it forward. Need a reminder to bring a filter next time you change the oil? Make a note when you close the current work order and our Preventive Maintenance System will automatically add it to your next scheduled maintenance for this task.
Mobility
COGZWeb is Preventive Maintenance Software in the cloud. All you need is a web browser an an internet connection. Take our preventive maintenance software into the shop or the field. Go paperless by accessing and completing your work orders on tablets or laptops. Save time by having all of the maintenance data you need at your fingertips. Improve the quality of data entered with the ability to enter data as technicians do the job.
Reporting
COGZ offers a variety of reports and exports that display the maintenance data collected. Use reports and exports to analyze data and make informed management decisions. Maintenance Management becomes easier when you have the data you need. Stay in compliance with COGZ Reports.
Why is Preventive Maintenance Software Critical?
Preventive Maintenance Software is important because it schedules and tracks your preventive maintenance tasks. Organizing and prioritizing your tasks will make sure that you complete tasks on time and never forget one. Timely preventive maintenance stops breakdowns before they happen. Breakdowns cannot be eliminated, but decreasing the number of breakdowns substantially reduces maintenance costs and increases profitability.
CMMS Software also tracks spare parts inventory for your equipment. Tracking and organizing your inventory allows you to keep the parts that you need on hand when you need them. Having parts in stock reduces equipment downtime allowing for additional cost savings. A preventive maintenance system will also track labor and materials costs for your equipment. Having all of your maintenance information at your fingertips allows you to make the right decisions. Proper maintenance planning and maintenance management with complete data will help you to take your maintenance department to the next level.
Challenges of Preventive Maintenance
Preventive Maintenance when performed properly comes with a plethora of benefits including cost savings, extended equipment lifespans and improved production levels. It is important to understand that there are several challenges associated with implementing a preventive maintenance program. All of these challenges may be overcome with proper organization, prioritization and powerful CMMS Software. Challenges may include:
- Allocating technician time
- Upfront costs
- Mindset shift
- Scheduling Downtime
- Risk of Over Maintenance
- Resource Allocation
Preventive Maintenance Software Reporting and Compliance
Documenting Preventive Maintenance is a critical step toward meeting compliance and audit expectations. Preventive Maintenance Software provides various reports which will allow you to perform real time data analysis. Easily get the data you need to make data driven management decisions. Have the confidence to justify increased staffing requirements or tighten up maintenance schedules.
- Work Order History
- Preventive Maintenance Percent Completion
- Inventory Activity History
- Preventive Maintenance Forecasting
- Scheduling Downtime
- Equipment Cost History
Never Forget Preventive Maintenance Again
Preventive Maintenance Software ensures that your critical PMs will never slip through the cracks. Automatically schedule PMs and utilize reminder tools and reports to keep work on track.
COGZ Reviews
Customer Testimonials – Customer Success Stories.
Trusted Preventive Maintenance Software
COGZ is a proven CMMS Solution that has been driving bottom lines results for over twenty-five years. Powerful software with comprehensive features will help you take a proactive approach to maintenance. Our user friendly preventive maintenance software manage your work orders, decreases downtime and improves production and profitability. See for yourself how COGZ can help you save time and money today with our Free Trial.
Preventive Maintenance Success
At COGZ, we understand that the heart of any successful operation lies in the efficiency of its maintenance practices. Our Preventive Maintenance Software not only simplifies your maintenance tasks but also empowers your team to focus on what truly matters—maximizing productivity and minimizing downtime. With real-time data at your fingertips, you can make informed decisions that drive your business forward. Imagine a world where your equipment runs flawlessly, your maintenance team feels supported, and your operational costs are kept in check. That’s the COGZ promise. Join the ranks of satisfied customers who have transformed their maintenance strategies and experience the difference that proactive management can make.
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