CMMS Information Page

Work Order Reports

Open Work Order Report

The COGZ CMMS Open Work Order  Report provides information on all open work orders. It allows you to choose from a variety of sort and selection criteria as shown in the shaded area above. The CMMS sort selection is shown in the report header. The information included on this report are the Equipment Number and Description, Work Order Number and Header Description, Requisition Number, Sequence Number, Task Description, Total Estimated Time, Estimated Time Per Task, Assigned To Skill Code and Description, Work Order Scheduled Date, Task Scheduled Date, Skills, Priority, Days Open, Type, Supervisor, Status, Shift and Requested By. A Cumulative Total it shown at the bottom of each page. A Grand Total Time of all work orders is also provided at the end of this report.

Common uses for this report:

         List all open work orders by skill for planning and scheduling.

         Print this report before the beginning of a new PM cycle to list all PM's that have not been completed.

CMMS Open Work Order Report Menu

Sort by: Highlight one of the available nine options. The work orders can be sorted by skill Assigned To, Work Order Number, Equipment Number, Date, Department, Supervisor, Requested Number, Shift, or Status.

Sort Range: All of the above options except Date Scheduled will give you a prompt for From and To entries. Type in the range within the sort group of the work orders you wish to print on this report. Example: If you have sorted by equipment number, you may select to only print the report for equipment numbers ranging from BOIL01 to BOIL03. If you want a full listing, leave both the To and From fields blank.

From Date: Work orders scheduled from this date and beyond will print.

To Date: Work orders scheduled on or before this date will print.

Print Options: Chose from a list of Print Options including Page Breaks, Print Work Order Detail, and Print Parts.

Page Breaks: This selection will print page breaks between different sorted and selected groups.

Print WO Detail: This selection will print all the detailed lines of the work order.

Print Parts: This selection will print the parts required to complete this work order.

Type of Work Orders to Print: You have eleven options from which to choose:

1.        All

2.        Scheduled

3.        Preventive

4.        Rework

5.        Safety

6.        Major

7.        Project

8.        Other

9.        Unscheduled

10.     Breakdown

11.     Emergency

Press Print for the report to begin printing. Only work orders of the type selected will be included in the report.

CMMS Open Work Order Report

 

Print Work Orders

Print Work Orders allows you to select the range and sort type for the work orders to print. This process prints your open work orders; it is not a report.

See the Getting Started section of this manual to review the report destination screen.

CMMS Print Work Orders Menu

Sort by: Highlight one of the nine available options for the printed work orders to be sorted by Assigned To, Work Order Number, Equipment Number, Date, Department, Supervisor, Request Number, Shift, or Status.

Sort Range: This gives you a prompt for From and To entries. Type in the range, within the sort group you have already selected, of those work orders you wish to print. Leaving both of these fields blank will prompt the system to print all of the work orders within the sort group only restricting by the date range as follows.

Date From: Only work orders scheduled from this date and beyond will print.

Date To: Work orders scheduled on or before this date will print.

Leaving the date To and From fields blank will prompt the system to print all the work orders within the sort group and sort range with no date restrictions.

Type of Work Orders to Print: You have eleven options from which to choose:

1.        All

2.        Unscheduled

3.        Major

4.        Preventive

5.        Emergency

6.        Other

7.        Safety

8.        Scheduled

9.        Breakdown

10.     Project

11.     Rework

 

Print Additional Labor: Check this box to print additional labor text area on your work order.

Print Additional Parts: Check this box to print additional parts text area on your work order.

Print Components: Check this box to print equipment components on your work order.

Print Bottom Note: Check this box to print the bottom note on your work order.

Print Comments/Approval: Check this box to print the comments/approval text area on your work order.

 

Press Print for the work orders to begin printing. Only work orders of the type selected will print.

CMMS Preventive Maintenance Work Order

 

Work Order Summary Report

The Work Order Summary Report is part of the Optional Work Order Enhancement Module and prints a summary of all work that is completed for the selected work order cycle dates. This report is normally used to report on the performance of the last work order cycle. It provides you with the Equipment Number and either the Completed Hours for all types of scheduled and unscheduled work orders including Total By Type or the Task Count for the completed work orders. It also shows a percentage distribution and a summary of the Total Scheduled, Completed, and Not Completed work orders by type.

You will be prompted to select a destination for your report. Review the Getting Started section of this manual for more information.

CMMS Work Order Summary Report Menu

Date From: Date to start the report from.

Date To: Date to report to.

Report On: You can select whether you want to report on the Hours completed or the Tasks completed before you generate the report.

Press Print to proceed; Cancel to return to the menu.

 

Work Order Summary Hours Report:

CMMS Work Order Summary Hours Report

 

Work Order Summary Task Count Report:

CMMS Work Order Summary Task Count Report

 

Work Order History Report

The Work Order History Report lists completed work orders contained in the work order history database. You may select the date range, equipment number, and work order types to be printed.

This report lists the Equipment, Sequence, and Work Order Numbers. It provides the Date Completed, the Equipment Description, Procedure Description, and the Actual and Estimated Time to complete each task, the Downtime Required, the Employee, Supervisor, and the Work Order Type. You can also have the report print the date entered and request number for your equipment. The report will provide you with Equipment Totals and a Grand Total for all equipment.

Review the Getting Started section of this manual, if necessary, for the report destination selection.

CMMS Work Order History Report Menu

Equipment From: The equipment number from which the report will begin.

Equipment To: The number of the piece of equipment at which to stop the report.

Date From: Work Order History Date to print from.

Date To: Work Order History Date to print to.

Work Order Type: Allows you to select the type of work order for the report.

Print Entered/Started Dates and Request: Allows you to print the date scheduled and request number.

Press Print to proceed with printing; Cancel to return to the menu.

 

Work Order History Report:

CMMS Work Order History Report

 

Work Order History Report - Entered/Started Dates and Request Number:

CMMS Work Order History Report - Entered/Started Dates and Request Number

 

Work Order History Cost Report

The Work Order History Cost Report is part of the Optional Work Order Enhancement Module and enables you to report on the total cost of work orders including materials and labor.

CMMS Work Order History Cost Report Menu

CMMS Work Order History Cost Report

 

Work Order Load Hours Report

The Work Order Load Hours Report is part of the Optional Work Order Enhancement Module and prints the estimated load for all skill levels within the selected date range, by type of work order scheduled. This report is normally used to plan and balance the work load for each Assigned To.

CMMS Work Order Load Hours Report Menu

Date From: Work load scheduled from this date and beyond will print.

Date To: Work load scheduled on or before this date will print.

Press Print to proceed with printing; Cancel to return to the menu.

 

CMMS Work Order Load Hours Report

This report will also provide Totals by Work Order Type and Skill on the selected information.

 

Work Order Request Report

The Work Order Request Report is available in the Optional Work Order Request Module and displays a list of all current work order requests entered into the system. The request number, description, date, time, requester, and status are displayed.

CMMS Work Order Request Report Menu

CMMS Work Order Request Report