Glossary of Terms

Alpha-Numeric

Any combination of letters and numbers.

Archive

The archive feature allows you to take history information out of the database, but lets you save it for future reference.

Backup

Storing computer information as a safety measure in the event that the original files are damaged or lost.

Boot

Loading a program particularly the operating system, into the memory for its execution.

Breakdown

A stoppage that results in lost equipment usage.

Byte

A unit of information for processing equal to a single character.

Corrective

Work that repairs or improves.

Data

Information entered into the computer

Data Entry        

Entering information into a computer system.

Data Entry Field

Any area used to enter, store, and retrieve COGZ information.

Database

A collection of information stored on the computer, such as the COGZ system.


Default

The standard way of performing a task. Defaults can be modified with the provided options.

Disk

See Floppy disk.

Diskette

See Floppy disk.

Door

Each section of COGZ has its own door. People who can enter each door of the program can be specified in the System Security section of the program.

Error Message

A message displayed on the screen indicating some abnormal condition has occurred.

Find

A function which scans a set of data to find a particular item.

Field

See Data Entry Field.

File

A group of logically related records.

Filter

Filters out records that DO NOT meet your criteria.

Floppy Disk

A magnetic medium capable of storing and retrieving data. Also known as a disk or diskette.

Form

Forms allow addition or editing of the information viewed in the list.

Function

A computer process, also known as an operation that performs a task such as printing work orders or searching for a part.

Highlighted

A highlighted field is the field that contains the colored selection bar.


Hot Key

Screens with buttons that you can press for a particular feature also contain Hot Keys. These are specified letters that you can press on your keyboard rather than clicking the buttons on the screen.

Incremental Search

As you type, the list will search for the desired record.

Keyboard

A set of keys as on a typewriter that is used to enter data into a computer.

Keystroke

The depression of a key on the keyboard.

Library

A pre-defined list of standard features that can be modified to fit your needs.

List

Lists are used for looking up data for verification purposes and for accessing forms.

Lookup Button

A button to the right of a field that calls a list to Look Up or Verify information in the field.

Menu

A menu is defined as a list of options.

Page Break

A soft (automatic) or hard (manual) start of a new page.

Program

A set of instructions and commands that perform a function.

Prompt

The characters that display to the left of the cursor when an operating system or a program is waiting for a command.

Purge

Deletes historical information from the system.

Query

A Query allows you to specify which pieces of data you would like to view.

RAM

Random Access Memory. The electronic storage area for data that is to be accessed quickly and directly.

Reset

Resets the new year to zero balances.

Screen

The device that is used to display data. Also known as a monitor.

Scroll

The rolling of information on the screen in order to display a large body of information.

Software

Programs that instruct a computer to perform certain tasks.

Sort

Orders data in the selected column in ascending or descending order.

Toolbar

Toolbar provides quick access to commonly used functions in COGZ.

Un-Scheduled

Unplanned work that was performed.