COGZ Computerized Maintenance Management Software Implementation Process
| Whether a large multinational corporation or a small, local
organization, successful implementation is not difficult but it must be
planned.* Let's examine the phases of a typical implementation
plan. |
| Planning/Initial Goals |
When you purchased your
COGZ Computerized Maintenance Management Software, you
undoubtedly had an idea about what area or module you need to
work on first. This could be Regular (Scheduled) Work
Orders, Preventive Maintenance Work Orders, or Purchasing or
Inventory Control. Or, perhaps, there might be one
department, building, vendor or part that needs immediate
attention. Knowing what you want to focus on first will
enable you to confidently proceed to the next step. |
| Practice |
First practice with the
sample data included with the COGZ download, then practice with
your own information. Go through the chosen process from
beginning to end. For work orders this would include
entering equipment, Preventive Maintenance tasks (If for
Preventive Maintenance Work Orders), printing and closing the
Work Order. For Purchasing this would include entering the
Vendors and Inventory items (if Stock Item), Receiving and
Issuing. Do a few to get comfortable with the process.
Make sure your associates can navigate the system as well. |
| Set Up |
Now that you have a good
idea of what's involved, you can set up the necessary items for
your transactions. These may include Employees/Assigned To's, Equipment (and PM Tasks/PM Task
Library), and/or Vendors, Inventory Items, and Locations. Don't
forget to check out the System Defaults. |
| Go Live |
Once you have a minimum
data base set up, it's time to put COGZ to work. Start
now, there's generally no need to wait. The quicker you
implement part of the system the more time you save. The
more time you save, the easier it is to add other items to the
system. If utilizing the Preventive Maintenance portion of
COGZ CMMS, it's time to select Generate Preventive Maintenance
tasks from the Work Menu. |
| Additional Tools |
Now that you are actually
using the software, you will be able to take advantage of some
of the included tools and features. These would include
viewing the way the completed items appear on the standard
Lists, adjusting the lists to display things your way, as well as
running available reports. |
| Expand |
Add additional items,
areas, or modules. Stick to your goals; the rewards will
more than justify your efforts. |
*Answers - Detailed local and online assistance is always as
close as Help on the COGZ Main Menu Bar.
Return
Computerized Maintenance Management Software - CMMS
Training |
