CMMS - Preventive Maintenance Complete Overview
This CMMS Maintenance Management Conference
information discusses the design, implementation, and benefits of CMMS
and Preventive Maintenance Software in outline format. Click here for
additional information about these subjects.
The most important "feature" of COGZ Maintenance Management
Software is Ease Of Use! The purpose of CMMS software is not to be difficult,
but to free up the time of your maintenance staff. With COGZ, there
is no need to worry about losing or wasting time managing your maintenance
software.
COGZ is developed to meet the following design specifications:
- Minimal learning curve required.
- Quick and easy to setup.
- Easy to use with powerful features.
- Minimal time required to operate.
- Bullet proof software system that requires NO
computer experience to install or maintain even on a network.
Organizes Your Department:
- If the operation is organized there is less confusion
and waste of time and resources.
- A CMMS never forgets when your maintenance is
scheduled.
Makes Your Operation Manageable:
- There are many aspects to a maintenance operation.
- Scheduling Employees and Work Orders
- Purchasing
- Preventative Maintenance
- Corrective Maintenance
- Breakdown Maintenance
- Inventory Control
- Project Work
- Organizing all of these aspects is a major undertaking.
A CMMS gives you the tools to do it!
Reduces Your Workload:
By managing the daily operations of your maintenance
department, the administrative workload is reduced and management has
more time to spend with your maintenance staff.
What is it REALLY?
The CMMS is a tool that helps your department do its'
job as well as reduce your daily workload.
Who is Going to Make Your CMMS Successful?
Your mechanics and department management are crucial
in successfully implementing CMMS software. They will also be responsible
for keep your system functioning on a daily basis. With their support,
your system will be dynamic and give you the ability to address the
changing challenges of your facility.
Selling the Advantages of the System to Your Maintenance
Department:
These systems actually make your maintenance department
jobs easier and even more successful. There are mutual benefits for
both your employees and company.
What Size Plant should Install a System?
Both small and large facilities must consider installing
a CMMS system.
In a large facility, the shared access of data, reduction
in clerical work, and management of a large maintenance effort is ideally
suited to a CMMS.
The small shop must also consider a CMMS. The maintenance
management is most likely performing the filing, sorting, and scheduling.
These duties take away time that management could be spending with your
maintenance crew.
- Reduce your plant maintenance and operating costs!
- Properly maintain your machines to minimize downtime.
Your production costs decrease!
- Reduce your long-term maintenance operating costs!
- Minimize your breakdowns and emergency repairs.
- Minimize your emergency expenditures.
- Lower your cost for parts purchased.
- Lower your inventory holding costs.
- Reduce your outside contractor costs since the
maintenance department has more time for preventative maintenance
procedures.
- An overall reduction in your maintenance operation
cost due to organization and efficiency.
- Better planning of your jobs! Get them done correctly
the first time and in a timely manner with minimal call backs.
Improve Your Quality:
- Consistent operation of your machinery improves
product quality.
- Setup and operation of your equipment is more
accurate.
Reduce Your Waste:
With proper maintenance, your machines can operate
without stoppage to reduce waste in your
facility.
Reduce Your Energy Consumption:
Correctly maintaining your machinery uses less energy.
Extend Your Equipment Life:
Reduction in capital spending when your equipment
lasts longer due to correct and timely
preventive maintenance.
Employee Training:
- A good PM system database (procedures and tasks)
acts as an employee training system.
- The detailed tasks explain exactly how to perform
repetitive maintenance. Your new employees
will no longer need to guess how to do things in your department.
Reduce Your Employee Turnover:
- Minimize breakdowns and improve employee morale
by allowing them to take pride in the job
they are doing.
- Empower your employees by giving them modern
tools to accomplish everyday tasks.
- Management expresses interest by providing your
department with the proper tools to get the job
done (CMMS software is a tool for the maintenance department).
- Reduce job stress with minimal breakdown and
emergency repairs!
Improve the Safety of Your Employees and Equipment:
- Machine safety increases with machine reliability.
- A PM system can include safe work procedures
and safety checks of critical
components in order to keep your mechanics and operators safe.
Your Additional Cost Reductions:
Cost reductions come in many ways as secondary benefits
of a CMMS system.
- Worker efficiency increases since they go to
a job with the correct parts and instructions.
- Machines require less parts and repairs when
correctly maintained.
- Prices paid per part are less due to known prices
previously paid. Vendors are unable
to indiscriminately raise prices (It is not uncommon for a medium-sized
plant to have
5 to 10 thousand different purchased parts. How do you keep track
of this type of
information without a good inventory system?).
- Purchaser of parts is more efficient due to available
information (Where part is purchased,
last price, vendor, quantity used since last purchase, other vendor
prices).
- Purchaser can spend more time researching lower
prices to save on part prices.
What can you actually expect to gain by implementation?
- Actual surveys* have shown a 10%–20% reduction
in maintenance labor costs and a
10%–15% reduction in parts cost. *(Thomas Marketing Information
Center)
- Justification for purchasing a system is adequate
on these reductions alone.
- The largest cost savings comes from improved
efficiency of your plant, quality improvement
of the product and all the other benefits previously discussed.
It is hard to calculate cost
savings for these benefits. How do you predict what portion of the
increase in sales is due
to improved quality?
In-house or Consultants?
- A consultant can be used for the initial setup,
if desired, but sooner or later your
- Operating personnel must learn how to use and
update their system.
- If your maintenance department does not believe
in and understand the system, you
may hear the familiar excuse that "there was no time to do preventitive
maintenance."
- Even the simplest PM's can prevent minor problems
from developing into major breakdowns.
- Get your maintenance department involved from
the beginning!
- Consultants can play a part in the initial setup
of the system, but do not expect them to
fully implement a system.
Staffing Requirements:
- The staff needed to operate the system depends
mainly on the size of your department
and how much information must be entered and processed.
- A CMMS system will require less time to operate
than a manual system, but doing either
will require some time.
- No matter how it is accomplished, there will
be more time available to department personnel
when breakdowns are reduced!
Coding System for Your Maintenance Personnel:
- When setting up a coding system, try to use meaningful
codes that will be easy to remember.
- Many times the machine codes will be setup to
conform to the accounting systems at the
facility. Do this only if necessary.
- Do not forget your main objective for installing
this system.
- You do not want your mechanics hunting through
lists of codes that mean nothing to them.
- Remember, if it is easy to use, it will be successful.
Building Your Database, the Heart of Your System:
It is common to underestimate the importance of the
database. This is where all information will be stored detailing your
operation. Database implementation can progress rapidly with the help
of the copy equipment function and the standard PM task library. Using
these methods, you can rapidly setup your PM database.
Time Required to Fully Implement the System:
- Setup of the database can happen rapidly. Actually
writing the PM's and integrating them
into your work schedule will take a bit longer. Much depends on
the present status of your
department. Are you constantly putting out fires or do you have
time to dedicate to the system?
- Speed of implementation should increase as your
system is used due to a reduction in
emergency work that will allow more time to be dedicated to system
setup.
Inventory comes with time, but it is one of the most
important aspects of a CMMS system.
- The inventory is normally a secondary consideration
for installing a CMMS system.
- Inventory is a very important part of any maintenance
operation.
- When scheduling or trying to solve a breakdown
a quick location of your parts is essential.
- When parts are not in stock there is an increase
in machine downtime and worker inefficiency.
- If too many parts are in stock, the cost of your
inventory goes up.
- The CMMS system can help control your inventory.
- In time, the history that is developed will act
as a parts catalog for your equipment.
Evolution of Your System:
- The CMMS system is only one part of your overall
maintenance operation.
- For the system to function correctly it must
be continuously updated.
- The system is only as good as the data that you
put in it.
- The system must keep up with any changes made
in your plant and with any new information
you have about your equipment.
- Continuous cycle of improving database
- Breakdown analysis and PM modifications are essential
to a good operating system.
The Failure Report:
The failure report is one very important tool to constantly
update the CMMS system. When the system was setup, the best information
available at the time was used. As equipment is operated and repaired,
more is learned about it. The failure report is used for analysis and
as a means to keep the database current.
Most PM changes are performed as a result of this
analysis.
- A typical example of how a modification to a
CMMS system would occur using the failure report.
- A failure occurs
- Repair is made, temporarily or permanently
- Failure report is filled out
- Report is analyzed by supervisor or foreman
- Follow-up, if required is determined
- Are changes required to PM?
- Is training for personnel required? Was the PM
done correctly? or is a redesigning of the
equipment required?
- Any follow-up work orders are input and the job
is scheduled.
Your Main Objective:
It is important to remember your original objective
for installing the CMMS:
- Increase your plant efficiency
- Reduce your costs
- IMPROVE YOUR PROFITABILITY
You will accomplish this by:
- Involving your staff that will ultimately use
and maintain your system.
- Keeping it simple.
CMMS Overview
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